Processing of (personal) data by the entity in charge of the online application process

Data Protection Statement for schwarm.com/contact/join-us/

General information
We make this Data Protection Statement, which exclusively governs data collected for purposes related to the online application process, available in accordance with Article 13 GDPR. It serves the purpose of informing you about how we handle your personal data collected during the recruitment process.

Data Controller
The controller under data protection law is:
Schwarm Technologies Germany GmbH
Rindermarkt 15, 80331 München
Tel.: +49 89 215 290 370
Commercial register number: HRB 255 134

Personal data collected as part of the application process
Personal data means information about personal or other circumstances of a certain or identifiable individual person. This includes information that can, with reasonable effort, be traced back to a certain person, e.g. your name, your address, your telephone number and your date of birth, as well as data about your previous career etc. Data that are not directly or indirectly associated with your real identity are however not considered personal data.

Legal bases and purposes of processing personal data during the recruitment process
If you submit your application to us electronically, by email or via our web form, we will collect your personal data for the purpose of conducting the application process and to perform certain pre-contractual actions on our part. When you use our recruiting page to submit an application to us, you express your interest in being offered employment by our company. This entails the disclosure of certain personal data that we will use and store exclusively for purposes related to your job application.
The data collected includes, but is not limited to:
Name (first and last name)
Email address
Telephone number

You are also given the opportunity to upload relevant documents, such as a cover letter, resumé, letters of reference or education certificates These documents may contain further personal data, such as your date of birth, address etc., as well as information about your educational background and professional development. Access to your data is strictly limited to authorised employees from our human resources department and staff members involved in the application process. Your personal data is stored exclusively for filling the vacant position you have applied for with a suitable candidate. The legal basis for collecting your data is Article 88 (1) GDPR i.c.w. Section 26 (1) Federal Data Protection Act.
We will store your data for a period of 180 days from completion of your job application. In most cases, this serves the purpose of satisfying our legal obligations, or defending ourselves against claims arising from statutory provisions. Once we are no longer under such an obligation, the law requires us to delete or anonymise your data. If the data is anonymised, it will only be available to us for statistical analysis in the form of so-called meta data without any direct references to persons (e.g. quota of applications from males/females, applications received in a certain period etc.).
If the application process results in our company offering you a job and you accept our offer, we will store the data collected during the application process for at least the duration of your employment with us.

Obligation to provide personal data

The provision of your personal data as part of the application process is neither legally nor contractually required. However, it is necessary in order to process your application and prepare a possible employment relationship. Without this data, it is unfortunately not possible to consider your application.

Disclosure of the data to third parties
The data you disclose to us during the application process will be TLS-encrypted before being transmitted and stored in a database. This database is operated by Personio GmbH, Rundfunkplatz 4, 80335 Munich, Germany. Personio GmbH is the provider of a human resources and candidate management software https://www.personio.de/impressum/. Personio acts as our contract data processor pursuant to Article 28 GDPR. The legal basis for the data processing is in this instance an agreement on the processing of data under a contract between us as the data controller and Personio GmbH.

Revoking consent
In as far as the processing of personal data is based on your previously granted declaration of consent, you have the right to revoke consent at any time pursuant to Article 7 (3) GDPR. A revocation of consent is without prejudice to the lawfulness of data processing prior to revocation of consent.

Rights of data subjects
The General Data Protection Regulation gives you as a data subject the following rights:
a) Where your personal data is being processed, you have the right to being provided with
information about the stored data that relates to you personally. (Article 15 GDPR)
b) Where the processed personal data is inaccurate, you have the right to request the correction
of such data (Article 16 GDPR)
c) if you satisfy certain legal criteria, you may request your data to be deleted, the processing of
your data to be restricted and object against the processing of your personal data (Articles 17,18, 21 GDPR)
d) If you have granted your consent to the processing of data, or if there is an agreement on the processing of personal data under a contract and the data is processed with the help of automated methods, you may also be entitled to the right to data portability. (Article 20 GDPR).

If you would like to exercise your rights as a data subject with respect to the data processed for
the purposes of this online job application, please contact SCHWARM Technologies GmbH, Rindermarkt 15, 80331 München (info@schwarm.com).
If you would like to exercise any of the rights described above, the responsible person will assess
whether you meet the legal criteria for these rights. You also have the right to lodge a complaint with a supervisory authority. You can access an overview of the supervisory authorities here:
https://www.bfdi.bund.de/EN/Service/Anschriften/Laender/Laender-node.html.

No automated decision-making

No automated decision-making pursuant to Art. 22 GDPR takes place as part of the application process.

Final provisions
We reserve the right to amend this Data Protection Statement from time to time and thereby
assure that it meets the current legal requirements and reflects changes in our application process or similar. The latest version of our Data Protection Statement will apply when you revisit this recruiting page or when you submit a new application. In addition to this Data Protection Statement, you may also want to review our general-purpose Data Protection Statement available at https://schwarm.com/contact/privacy-policy/.

Last modified: April 2025

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.